HR Administrator At New Horizon Special School


Job Description/Requirements

Responsibilities:

  • We seek an experienced professional to combine cross-functional competencies in HR, Accounts Management, Office Management, and Administration. The ideal candidate must possess excellent organization, communication, and IT skills.

HR

  • Recruitment, selection, promotion, and firing
  • Employee onboarding and training
  • Employee job reviews
  • Employee compliance
  • Monitor and report employee absences and timeliness
  • Monitor and report on cleanliness of hallways and bathrooms
  • Monitor and report on employee deportment in hallways
  • Documented and filed correspondences
  • Record of absences
  • Record of poor behavior
  • Organizational compliance with labor laws
  • Staff data entry, and maintenance
  • Employee contracts
  • Non-disclosure agreements
  • Compensation
  • Employees’ personal data

Accounts Management:

  • Payroll
  • Travel authorizations, accommodations, and conference registrations
  • Accounts payable and accounts receivable records.
  • Office expenditures, payment requests for reimbursement
  • Purchase orders, purchase requisitions, ensures proper procedures for paying service providers, consultants, and contractors
  • Balance and reconcile expense reports regularly
  • Contracts (office vendors, suppliers, maintenance companies)

Special Programs – LUNCH

  • Negotiate contracts with Caterer
  • Coordinate menu selections for students
  • Communicate vacation days to the company in a timely fashion
  • Work with Accounts Officer to ensure accurate payments and money collection
  • Collect feedback and generate reports on food quality

Special Programs – BUS

  • Ensure timely and accurate information is disbursed to relevant parties
  • Communicate vacation days to the company in a timely fashion
  • Ensure timely payments are made
  • Collect feedback and generate reports on travel conditions for students

Office Management

  • Equipment & Supplies
  • Office supplies, stationery, office equipment
  • Maintenance, and delivery of office equipment and supplies at the School
  • Audit invoices for accuracy and compliance
  • Filing (Paper based and electronic)
  • Employee lists
  • General Inventory
  • Employee contracts, salary reviews, pay rates, market information
  • Vendor/Service workers contracts and contact database

Administration

  • Email
  • Monitor email correspondence, flag necessary correspondences for attention and action, draft correspondences, initiate inquiries
  • Calendar
  • Create and maintain a time-bound calendar and schedule for weekly and termly actions
  • Development
  • Generate weekly summaries of reports for discussion at senior management meetings: Examples are: (Quality of catering services and Quality of bus services)

Contracts

  • Negotiate and manage contracts with office vendors, suppliers, caterers, and maintenance companies [Seek permission before finalizing vendor compensation]
  • Order and oversee food deliveries for special meetings/events
  • Coordinate domestic travel arrangements for employees
  • Generate contract reports for documentation and archiving

Preferred Qualifications:

  • Master’s college degree
  • 5 years Administrative experience in an educational institution
  • Experience managing budgets and expenses
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information
  • Superb written and verbal communication skills
  • Attention to detail and problem solving skills
  • Proficiency in MS Office (MS Excel and MS PowerPoint)

Location: Accra

Employment Type: Full Time

Salary Range: Attractive

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April 2024
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