Position Title : Monitoring and Reporting Assistant
Duty Station : Dakar, (Senegal)
Category : General Service, Grade G5
Type of appointment : Special Short Term 6 months with possibility of extension
Closing date : March 15th, 2023
Estimate start date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For this vacancy, internal candidates are considered as first-tier candidates
In the framework of the Africa Regional Migration Program (ARMP) in West Africa, funded by the Bureau for Population, Refugees, and Migration (PRM) of the United States Department of State, IOM Senegal is looking for a Monitoring and Reporting Assistant for the West Africa.
The overall goal of the ARMP is that countries strengthen and promote well-managed migration as well as reduce migrant vulnerability both on their own and in partnership with their neighbors and other stakeholders, including private sector and non-governmental partners. The program will emphasize building the capacity of governments that are committed to improving migration management through policy, while also increasing coordination with relevant stakeholders, such as other governments, United Nations agencies, civil society institutions, regional economic commissions and consultative processes, the private sector and recruitment agencies.
To do this, the ARMP implements activities in pursuit of three outcomes:
- Migration Management; 2) Partnerships; 3) Crisis Response.
The program benefits governments in 24 African countries, including seven countries in West Africa: Côte d’Ivoire, Gambia, Mauritania, Niger, Senegal, Sierra Leone, and Togo.
Under the overall supervision of the Chief of Mission, and the direct supervision of the Programme Officer (ARMP), the Monitoring and Reporting Assistant will be responsible and accountable to:
Core Functions / Responsibilities:
- Assist the Programme Manager in drafting and reviewing the regional quarterly and yearly reports, in coordination with the implementing countries in West Africa, with the Reporting Officer of the ARMP (IOM Pretoria), and in line with the donor’s requirements.
- Assist the Programme Manager in identifying timely monitoring needs and developing adapted reporting tools, in close collaboration with the ARMP M&E Officer (IOM Pretoria);
- Ensure submission of reporting and monitoring documents in regards of deadlines, and in liaison with the offices of IOM Pretoria and IOM D.C.
- Conduct desk and field research to provide findings and recommendations for monitoring and evaluation exercises;
- Collect, compile, and report on country and sub-region status for further assessment of Programme Manager and Pretoria Team
- Maintain collaboration with country missions, stakeholders, IOM offices and donors on activity implementation and expenditure planning;
- Attend meetings, conferences and workshops with donors and national stakeholders as requested and ensure timely reporting and/or information-sharing on these events;
- Attend conferences and workshops with donors and national stakeholders as requested and ensure timely reporting and information-sharing on these activities;
- Support on field activities with review of terms of references and stakeholders coordination and travel to implementing missions for assessment and mission reports
- Assist the Programme Manager in the implementation of monitoring and reporting activities
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
- Bachelor’s degree in Political Sciences, Statistics, Economics, Social Sciences or a related field from an accredited academic institution, with 3 (three) years of relevant professional experience in monitoring and project implementation or,
- High School Degree with minimum 5 (five) years of relevant professional experience in project monitoring and reporting
- Proven experience in project monitoring and reporting, stakeholders’ communication and data assessment, and preferably in English
- Previous work experience in the United Nations System is an asset.
- Good knowledge of MS office, Excel, SharePoint with a knowledge of data processing software (SPSS, Stata, GIS, etc.) as a strong advantage;
- Knowledge of the broad range of migration and human rights related subject areas dealt with by the Organization; and,
- Knowledge of project administration
IOM’s official languages are English, French and Spanish.
For this position, fluency in English and French is required (oral and written) with proven drafting and editing skills.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/oral assessments.
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Internal candidates of the Organization will be considered as first-tier candidates.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.
How to apply
Interested candidates are invited to submit their applications via e-mail to: [email protected] referring to this advertisement in the subject: “SVN-CO-003-2023 and complete name”. Application must contain a CV and a cover letter.
Only shortlisted candidates will be contacted.
From 02.03.2023 to 15.03.2023