Finance Associate, New Delhi, India At United Nations Development Programme


Closing date: Thursday, 20 April 2023

Job Identification : 9526

Locations : New Delhi, India

Posting Date : 04/12/2023, 10:45 AM

Apply Before : 04/21/2023, 10:44 AM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-6

Vacancy Type : National Personnel Service Agreement

Practice Area : Management

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages : English

Vacancy Timeline

2 Weeks

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

Our new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

    •  Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
    •  Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
    •  Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.
    •  South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.
    •  You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.
    •  The UNDP Resource & Planning Unit is a part of UNDP India CO Operations. The unit is responsible for effective delivery of financial services, transparent utilization of financial resources and facilitate effective management of the Country Office (CO) programme and project budgets. The unit in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensures highest level delivery of functions while adherence to UNDP financial rules and regulations. It provides solutions to a wide spectrum of complex financial issues following a client-oriented approach consistent with UNDP rules and regulations.
    •  The Finance Associate will support the Head of RPU/Finance and will have a matrix reporting to Head of RPU/Finance and the Finance Associate and ensure timely and efficient financial management and administrative processes. S/he will be based at UNDP, New Delhi. As this is a full-time position, s/he cannot hold any other job/assignments during this assignment.

Duties and Responsibilities

  •  Support in project reporting, budget and financial management of CO Sustainable Dev Integration & Engagement facility project including accounts payable and receivable. Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) on financial recording and reporting system.
  •  Support in ensuring full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports; implementation of the effective internal control framework and follow-up on audit recommendations and support in maintaining full database of contracts and disbursement of the project.
  •  Prepare financial reports and PO and non-PO invoices.
  •  Oversee ERP matching, implement effective internal controls, and ensure proper functioning of a client-oriented financial resource management system. Implement control mechanism for development projects by monitoring budgets preparation and modifications, budgetary status versus ASL. Follow up with HQs on ASL for development projects.
  •  Maintain project files, documentation, spreadsheet and ensure regular donor wise fund status reporting of the project. Support the unit in documentation management and uploading information in the data base/ CO repository.
  •  Facilitate submission of GST and VAT claims of all CO projects and operating expenditure and respond after collating data from relevant teams. Support the unit in cost recovery reconciliations and adjustments and transparent application of cost recovery to all projects.
  •  Preparation of taxation reconciliations and collate documents for submission of response to deficiency memos issued by the Govt. tax department. Perform Travel certifier role for clearance of travel claims. Coordinate with vendors for receipt of proper invoices as per the statutory requirements. Prepare salary certificates to be issued to all UNDP staff and staff of UN agencies administered by UNDP .
  •  Ensure prompt use of CO tools and upload certified delivery reports of all projects. Learn and support application of ERP financial management modules and share knowledge with clients on Organization financial management procedures. Facilitate prompt follow up with Programme and Operations teams to maintain CO dashboard on various financial management indicators.
  •  Support in facilitating assurance mechanism by keeping database of reports and liaison with external clients. Support in reviewing CO development projects accounts payable and receivable reports and prepare reconciliation/ summary sheets.
  •  Assist in organizing relevant meetings and support the unit in client service delivery and responding to routine queries. Arrange logistics for meetings/workshops/ training sessions held by the unit.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to

details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic

problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns

from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles

ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in

face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards

others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious

bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Name

Definition

Audit & Investigation – General

Financial and Managerial Accounting and Finance key

concepts

Key concepts and principles of financial accounting, interpret financial analysis, managerial accounting, etc.

Partnership management

Relationship management

Ability to engage with a wide range of public and private

partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Partnership management

Multi- stakeholder engagement

and funding

Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms

Finance

Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to

apply this to strategic and/or practical situations

Finance

Finance business partnering

Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc.

Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges

of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.

Finance

Financial risk management

Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating

action. Understands risk and reward in relation to

Required Skills and Experience

Education:

  •  High School OR Bachelor’s degree in Accounting, Finance, Business Administration or related field will be given due consideration.

Experience:

  •  Minimum of 6 years post High School OR 3 years post Bachelors of relevant experience in financial management.

Remuneration

Remuneration starting at INR 9,38, 398 (Annual) / INR 78,200 (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension

amount paid over and above the salary.

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