Associate Information Management Officer, Istanbul, Türkiye At OCHA – Office for the Coordination of Humanitarian Affairs

Closing date: Tuesday, 21 March 2023

Posting Title: Associate Information Management Officer (TJO), NOB (Temporary Job Opening)


Department/Office: Office for the Coordination of Humanitarian Affairs

Duty Station: ISTANBUL

Posting Period: 08 March 2023 – 21 March 2023

Job Opening Number: 23-Information Management Systems-OCHA-203260-J-Istanbul (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and ReportingThe position is located in the Joint Coordination Centre (JCC), which was established as part of the Initiative on the Safe Transportation of Grain and Foodstuffs from Ukrainian ports (the “Black Sea Grain Initiative” or BSGI), signed by the Russian Federation, Türkiye, Ukraine on 22 July 2022, to facilitate safe navigation for the export of grain and related foodstuffs and fertilizers from designated Ukrainian ports. The United Nations signed the BSGI as a witness, and the Parties request the assistance of the Secretary- General in its implementation, in furtherance of the humanitarian mission of the United Nations and subject to its authorities and mandates. This temporary job opening is being advertised for the position of Associate Information Management Officer, based in Istanbul, Türkiye. Under the overall supervision of the Head of Reporting and Information Management Unit, BSGI, the incumbent reports to the Humanitarian Affairs Officer/Reports.


Within delegated authority, the Associate Information Management Officer will be responsible for the following duties:

  •  Web and content management: support content publication on relevant web platforms, undertake quality control and ensure content is current, comprehensive, and follows relevant metadata standards, including measuring the performance of content; work with internal and external counterparts on related web platforms to facilitate information sharing about the BSGI. Maintains a catalog of operational and communication products.
  •  Maintain and update operational databases and spreadsheets, verify data records and ensure accuracy and data integrity. Support the consolidation and presentation of operational information to support analysis. Support technical staff in the development of templates and applications to facilitate the collection and presentation of context-specific operational data and information. Participate in the development and revision of data and design standards.
  •  Maps and other visuals: Support the production and updating of high-quality map products, accessible to all JCC participants and counterparts through local and/or online services. Maintain and share branding, style guides and other guidance for the JCC components and Headquarters-based Information Management Officers.
  •  Visualization: Assist in the production and updating of information products such as reports, charts and infographics by turning data into compelling digital features to convey messages and a storyline; develop advocacy materials in conjunction with public information staff, including posters, presentations, animations and other visual materials. Coordinate with other design and graphics consultants and counterparts to deliver multiple products.
  •  Engage with counterparts, and internal and external stakeholders, where required, to ensure that data is consistent with UN and national standards and practices, coordinated, and, wherever possible, integrated.
  •  Performs other related duties, as required.

CompetenciesPROFESSIONALISM: Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

EducationAn advanced university degree (Master’s degree or equivalent) in information management, information systems, social sciences or a related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work ExperienceA minimum of two (2) years of progressively responsible experience in information management, information systems, web and data management, GIS and mapping, data visualization, or other related area is required. Experience in coding for data management (for example, Python, R, JSON, APIs) experience is desirable. Experience with Adobe Illustrator, Photoshop, InDesign and GIS packages such as ESRI ArcMap is desirable. Experience in the UN Common System or other comparable international organizations is desirable.

LanguagesEnglish and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required. Fluency in Turkish is also required. Knowledge of another UN official language is desirable.

AssessmentThe evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

  •  This position is temporarily available for a period of six (6) months (with the possibility of extension). If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
  •  While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
  •  Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
  •  This position is a National Professional position and will be based in Istanbul. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located (limited to Turkish nationals).
  •  Appointment against this post is on a local basis.
  •  The contract will be administered by United Nations Development Programme (UNDP) on behalf of OCHA.
  •  Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
  •  Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
  •  The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
  •  An impeccable record for integrity and professional ethical standards is essential.

United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.



April 2024