We’re now hiring an Administrative Assistant to join our existing top-notch team.

If you’re hard-working and dedicated, We woud love to meet you

Candidate should be able to multi-task and should be with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. candidates should be professional, polite, and attentive while also being accurate. He/she should always be prepared and responsive, willing to meet each challenge directly. Must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, candidate should have a genuine desire to meet the needs of others.

CORE DUTIES AND RESPONSIBILITIES:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Direct clients to the appropriate departments for classes, therapy, or one-on-one training
• Alert the management of potential security issues.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Act as the point of contact for internal and external clients.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Develop and update administrative systems to make them more efficient.
• Oversee and supervise the work of junior staff.

• Associate’s Degree in a related field.
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Excellent computer skills, especially typing.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Multilingual may be preferred or required.

CLICK TO APPLY