Position : Administrative AssistantThe ideal Administrative Assistant will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Ordering office supplies and researching new deals and suppliers
• Act as the point of contact for internal and external clients
• Writing and distributing email, correspondence memos, letters, presentations, and forms
• Assisting in the preparation of regularly scheduled reports
• Assisting in the update and maintenance of office policies and procedures
• Maintain polite and professional communication via phone, e-mail, and mail.
• Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption
• Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported
• Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Director for immediate remediation
• Soliciting for Pro-forma invoices or quotations from potential suppliers
• Raising of a purchase order with all supporting documents attached for relevant approvals

Please be aware of fraudulent recruiting scams, do not send money to anyone suggesting they can provide employment.

Required profile for job ad : Administrative AssistantRequirements

• Bachelor’s degree or diploma in business or equivalent certificate.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask.
• Proficient in Microsoft Office suite (MS Excel, Word, and PowerPoint, in particular).
• Familiarity with basic accounting principles.
• Excellent time management skills and the ability to prioritize work.
• 5+ years of work experience in a similar role, preferably in the construction sector is a plus.
• Females are encouraged to apply.

Please be aware of fraudulent recruiting scams, do not send money to anyone suggesting they can provide employment.