Administration Assistant – Medical Law At Shine Lawyers

The Opportunity

At Shine, we champion better justice for our clients. And as a full-time, permanent Administration Assistant/Paralegal in our Medical Law based in our Sydney CBD office, that starts with you. You’ll be the first person our clients meet with, making meaningful, long-lasting impact every day – for the people we support, our legal teams and the entire firm.
Want a job that provides real career progression to kick starts your legal career? You’ll be part of a truly connected team of authentic people who are as passionate as you are. And you’ll be visible and valued for who you are and what you bring.
With empathy, adaptability and initiative, you will be a true champion of our clients by:

  • Supporting our Legal team with administrative tasks and optimising the use of internal systems to process information.
  • Cultivating strong relationships and trust through empathy and understanding, interpreting client needs and connecting them with the right legal team members.
  • Applying your keen eye across general filing, requesting documents from statutory bodies, processing financial expenditure including the creation of purchase orders, photocopying, mail management, and archiving management, spotting opportunities for improvement so that we can stay ahead of the pack and deliver the best outcomes for our clients.
  • Responding to inbound calls, couriers and emails from clients, preparation of new client documents, ensuring they feel looked after, supported and heard.
  • Assisting with preparing matters for conference and hearing, including collating briefs to Counsel and experts, preparation of court and legal documents and general correspondence.
  • Proactively providing chargeable and non-chargeable support to our Legal team with general administrative duties, in order to obtain maximum compensation for clients, from file opening to closure.

What you’ll bring

  • Previous administration/business support experience in a professional services environment – no legal experience required!
  • Accurate typing skills with intermediate Word & Excel skills.
  • Keen eye for detail in your document management and collation skills.
  • A great communicator both verbally and in writing.
  • You’ll be naturally empathetic and have a resolute passion for helping people, especially those that have undergone trauma.
  • You’ll recognise and value the importance of your role in being the gateway to support our clients.
  • The ability to work 38 hours per week, Monday – Friday between 8:15am – 5:00pm.

Shine Lawyers: A place for you. It means more here. 

At Shine, purpose really matters.

  • It’s our clients, who summon the courage to stand up to injustice.
  • It’s the communities we are part of and support every day.
  • It’s our team, who champion what’s right and make this place what it is.

We’re an ASX-listed organisation, and we’ve been standing up for the rights of everyday Australians for more than 45 years. We’ve achieved a lot but you’ll find no airs and graces here. We’re humble yet relentless. We don’t pretend to be anything other than ourselves. And together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:

  • Connect and be you: Get the benefits you need, and work with truly authentic people. And you can enjoy the security of a large, well-established firm that treats you as a person, not a number.
  • Challenge and be challenged: We’re not here for “easy”. We want you to take your place at Shine and make a real impact. Question and challenge – that’s how we grow.
  • Achieve and grow: We provide innovative in-house learning programs and real opportunities to step up and grow – within your role and beyond.

Visit to find out more and read the stories of our incredible people.

Excited to join us and stand up to injustice? Apply now and make Shine Justice a place for you.

As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team – no matter the outcome.

We are an Equal Opportunity Employer committed to a diverse workforce.Apply Now


February 2024