Senior Data Management Assistant, N’Djamena At Office of the United Nations High Commissioner for Refugees (UNHCR)

Closing date: Thursday, 23 March 2023

Grade: GS5

Staff Member / Affiliate Type: General Service

Reason: Temporary > Temporary Assignment/ Appointment

Hardship Level: D

Family Type: Non Family with Residential Location<p></p><p></p>

Residential location (if applicable): Addis Ababa,Eth Fed Dem Rep

Remote work accepted: No

Target Start Date: 2023-03-01

Target End Date: 2023-08-31

Job Posting End Date: March 23, 2023

Standard Job Description: Senior Data Management Assistant

Organizational Setting and Work Relationships

The position is normally supervised by a more senior staff member who provides the Senior Data Management Assistant with regular guidance and support. Subject to the nature of the task/assignment, s/he will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role.

Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.


  •  Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR into the computer database.
  •  Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
  •  Assist in compilation of data and interpreting the statistics for various reports.
  •  Assist in the development of forms for data collection and analysis, if requested.
  •  Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required.
  •  May be required to collect GIS data, update maps and undertake field trips to project sites.
  •  Decide on the data recorded in database.
  •  Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.
  •  Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

Electronic Data Processing Information Technology

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience


Not specified


Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills

IT-Computer Literacy

DM-Data Management

DM-Data collection methodologies

DM-Database Management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: Under the supervision of the DIMA coordinator, the incumbent is expected to: – Conduct continuous registration for urban refugees and asylum seekers. – Prepare monthly statistics – Support protection units in data management aspects. the incumbent should have the following experience: – Extensive knowledge of Microsoft Excel, – Registration procedures and standards – Database management.

Functional Clearance: This position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level): ,

Desired languages: English , French

Additional Qualifications: Skills

DM-Database Management, DM-Data collection methodologies, DM-Data Management, IT-Computer LiteracyEducation


Electronic Data Processing – Other, Information Technology – OtherWork Experience



June 2024