Programme Assistant, Accra, Ghana At UNESCO – United Nations Educational, Scientific and Cultural Organization


Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 20-FEB-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

(Only candidates who are entitled to work in Ghana may apply to this position).

Duration of contract: 1 year with the possibility of extension subject to availability of funds and satisfactory performance.

OVERVIEW OF THE FUNCTIONS OF THE POST

The Our Rights, Our Lives, Our Future(O3) programme supports delivery of good quality Reproductive Health Education that empowers adolescents and young people and builds agency, while developing the skills, knowledge, attitudes and competencies required for preventing HIV, reducing early and unintended pregnancies and eliminating gender-based violence. With additional support from the government of Sweden, six countries (Eswatini, Ghana, Malawi, Tanzania, Zambia and Zimbabwe), are undergoing programme acceleration (2018-2022), which is allow them to deepen the scope of existing activities to attain an almost full-scale implementation of Reproductive Health Education. These countries are now referred to as Programme Acceleration Countries (PAC). A second phase of the project was approved to continue with implementation from July 2023 to June 2027.

Under the overall authority of the Assistant Director General for Education, guidance from the Head of UNESCO Office in Accra and the Head of Education Section, the incumbent will work under the direct guidance and supervision of the National Programme Officer for Education for Health and Wellbeing. The incumbent will ensure the provision of financial and administrative services of the highest quality and standards to the project team, UNESCO, as well as national counterparts and clients.

Specific tasks for the post will be as follows: Long Description

Administrative accountabilities:

  •  Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans by maintaining project records, sharing of essential project documents and information with partners among others.
  •  Coordinate and prepare documents necessary for the launch of procurement processes and contract issuance.
  •  Provide information, explanations and guidance on basic financial and administrative rules and procedures.
  •  Provide support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of travel budgets, hiring of consultants liaising with appropriate units.
  •  Provide support to administrative and logistical arrangements for all meetings, workshops and courses in connection with the Project.
  •  Establish and maintain an organized filing system for all financial and administrative related project issues.

Long Description

Financial accountabilities:

  •  Verify that all resources are adequately accounted for on regular basis, including settling of acquittals.
  •  Assist to ensure effective financial recording and reporting, internal controls, audit follow up and preparedness and to process financial transactions in an accurate and timely way.
  •  Verify all funds allocated for activities (workshops, Finance Activity Contracts, meetings etc…) are justified by a dully certified financial regulation.

Long Description

Procurement:

  •  In accordance with the Work Plan, support the procurement of equipment, supplies and services. eDoLykh BIpnb
  •  Review procurement requests and initiate procurement procedures of office and project equipment, supplies and services in a transparent and cost-effective manner.
  •  Verify that contractual processes follow the stipulated UNESCO procedures.
  •  Make arrangements for receipt of equipment and supplies procured for project.

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education

  •  Completed secondary, technical or vocational school education.

Work Experience

  •  At least three (3 ) years of relevant work experience, in areas related to administration, project assistant, office administration or related fields.

Skills and Competencies

  •  Ability to assist project implementation in partnership with governmental partners and civil society, and an ability to report on implementation.
  •  Excellent communication and interpersonal skills, tact and diplomacy.
  •  Ability to multitask, prioritize and deliver to deadline.

Languages

  •  Excellent knowledge of English.

DESIRABLE QUALIFICATIONS

Work Experience

  •  Relevant experience in international organizations or United Nations agencies.

Languages

  •  A good knowledge of French is an asset.
  •  Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 119 299 Cedi.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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March 2024
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