Procurement Officer, Accra, At WaterAid

Job Description

It’s hard to believe that today 771 million people do not have clean water and 1.7 billion do not have a decent toilet – around 1 in 5 of the world’s population. Every two minutes a child under five dies from diarrheal diseases caused by poor water and sanitation.

Join WaterAid as our Procurement Officer to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you’ll be joining a 2020 Great Place to Work® award-winning organisation.

  •  Contract type: Fixed-term, renewable
  •  Salary: Competitive salary package with benefits
  •  Location: Accra, Ghana
  •  Closing date: 19th April 2024

About the Team:

The People and Organizational Development (POD) Department at WaterAid Ghana, under the leadership of the HPOD, is pivotal in enhancing operational efficiency and creating a positive work environment. This department, central to business support, covers a broad spectrum of responsibilities including administration, transportation, security, HR, staff welfare, procurement, and logistics. Its efforts are crucial in supporting the programs team, ensuring the organization’s mission of improving access to clean water, sanitation, and hygiene is achieved effectively. By focusing on staff satisfaction and workplace efficiency, the POD team plays a key role in fostering a culture of well-being and productivity, directly contributing to the success and strategic goals of WaterAid Ghana in the WASH sector.

About the role:

The Procurement Officer role is pivotal within the Country Program (CP), directly aligning with our objectives to deliver high-quality, impactful programming. This job exists to streamline the CP’s systems and processes for both local and international procurement of goods and services, thereby ensuring the seamless flow of operations essential for the success of our initiatives. This role is crucial for maintaining the quality, efficiency, and integrity of all procurement and purchasing activities, underpinning our commitment to stewardship, integrity, transparency, and accountability.

You’ll also

  •  Work with budget holders to develop and execute an annual procurement plan, manage the internal procurement process, and ensure compliance with procurement policies.
  •  Accountable for the efficient procurement of goods and services, ensuring highest standards of accountability and compliance with WaterAid and donor regulations.
  •  Act as the primary liaison between consultants/vendors and user departments, facilitating efficient procurement processes and timely decision-making.
  •  Assist in creating ToRs for services/consultancies and ensure their distribution to qualified service providers in WaterAid Ghana’s approved vendor database.
  •  Collaborate with user departments to negotiate contracts that ensure value for money and protect WaterAid’s interests.
  •  Proactively address potential contract issues and conduct annual performance evaluations of vendors and service providers.
  •  Conduct market surveys to ensure competitive sourcing and maintain beneficial supplier relationships, while always ensuring an updated list of potential vendors and continually assessing new procurement sources.
  •  Collaborate with the Finance and IT (FIT) team for timely payments to vendors and service providers. eI9C0Uz BIpnb
  •  Support the development of WaterAid staff and partners in procurement management and administrative processes.
  •  Identify and recommend enhancements to WaterAid’s procurement administrative management systems for greater efficiency.
  •  Oversee inventory levels, conduct regular checks, and analyze monthly office costs to recommend financial efficiencies.

To be successful, you’ll need to meet the following criteria.

  •  A university degree in Procurement, Logistics and Supply Chain Management, Business Administration, or a related field in the Social Sciences.
  •  A minimum of 3 years in a procurement role, preferably within an international NGO environment.
  •  Demonstrated experience in managing procurement processes, strategic sourcing, and vendor/contractor evaluation to ensure value and efficiency.
  •  Experience in office administration and facilities management.
  •  Excellent analytical abilities to assess procurement needs and develop effective strategies.
  •  Strong time management skills with the ability to prioritize tasks and manage multiple, competing responsibilities efficiently.
  •  Excellent verbal and written communication skills for clear interactions with internal and external stakeholders. Strong interpersonal skills to work effectively within a diverse team.
  •  Competence in identifying and mitigating procurement-related risks to safeguard the organization’s interests.
  •  Proficiency in Microsoft Office, particularly Excel, for managing procurement data and processes.
  •  Understanding of financial management principles relevant to procurement, including cost analysis and forecasting.
  •  Alignment with WaterAid’s values and a commitment to contribute to its mission.
  •  Familiarity with financial and administrative management regulations of major grant donors like USAID, EU, and other multilateral entities.

How to Apply: Click on ‘Apply’ to download the job description and access the link to apply.

Please apply using the below link.

We’re looking for people who share a commitment to our vision. We’re looking for people with an appreciation and respect for different people and ideas, and the energy and expertise to help tackle the most important challenges.

In return, you can expect to get inspiration from the change you help make happen, a sense of belonging and the feeling of being part of a global community. You will also experience stimulation and fulfilment, the chance to grow, and space to be yourself at your best. This is our pledge to you.

WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for abuse (of power, privilege or trust), inappropriate behaviour, discrimination, harassment, bullying or exploitation of any kind. The safeguarding of the communities in which we work, staff, volunteers and anyone working on our behalf, is our top priority and we take our responsibilities extremely seriously.

We celebrate the diversity of our staff, partners and everyone with whom we work to create a culture where everyone feels respected, included and can be their best.

WaterAid is an equal opportunity and is committed to achieving the highest standards of diversity, inclusion and fairness. We welcome applications from all. Should you have a disability or special needs and require additional assistance with your application, please contact us at [email protected]. If a disabled applicant meets the minimum criteria for the role, they will be guaranteed an interview.


May 2024