Personal Assistant At Westec Security Systems


Position : Personal AssistantJob description

  • Proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Plan and organise travel and accommodation when required
  • Deal with all correspondence and calls, drafting routine letters to a high standard, meeting minutes, taking messages and other administrative tasks as required to support the Chief Executive.
  • Provide support for Management/BOD meetings by ensuring meetings are properly arranged and serviced; this includes drafting agendas, collating papers and reports, taking minutes and following up action points
  • Act as the Monitoring & Evaluation Officer in respect of all projected activities to monitor, record progress and provide feedback to necessary stakeholders
  • Plan and manage key organisational events such as Budget Meetings, Monthly Briefings, Vendor Meetings, Staff Durbars, and others as required
Required profile for job ad : Personal AssistantRequirements 

  • Minimum of HND/First Degree in Business Administration or related field
  • Must have at least 3 years experience of providing high-level administrative support in a similar role
  • Excellent knowledge and use of IT packages especially MS Word & Excel; able to draft routine correspondence and reports
  • Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
  • Experience of managing and planning projects, conferences and events
  • Ability to convey information to people clearly and simply
  • Strong consultative, analytical and problem solving skills
  • Able to work with little or no supervision
  • Excellent interpersonal/communication and presentation skills
  • Tact, diplomacy and calmness, especially when dealing with internal & external clients
  • Excellent time management skills with the ability to manage multiple priorities and deadlines

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July 2024
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