Job Description/Requirements
Responsibilities:
- We seek an experienced professional to combine cross-functional competencies in HR, Accounts Management, Office Management, and Administration. The ideal candidate must possess excellent organization, communication, and IT skills.
HR
- Recruitment, selection, promotion, and firing
- Employee onboarding and training
- Employee job reviews
- Employee compliance
- Monitor and report employee absences and timeliness
- Monitor and report on cleanliness of hallways and bathrooms
- Monitor and report on employee deportment in hallways
- Documented and filed correspondences
- Record of absences
- Record of poor behavior
- Organizational compliance with labor laws
- Staff data entry, and maintenance
- Employee contracts
- Non-disclosure agreements
- Compensation
- Employees’ personal data
Accounts Management:
- Payroll
- Travel authorizations, accommodations, and conference registrations
- Accounts payable and accounts receivable records.
- Office expenditures, payment requests for reimbursement
- Purchase orders, purchase requisitions, ensures proper procedures for paying service providers, consultants, and contractors
- Balance and reconcile expense reports regularly
- Contracts (office vendors, suppliers, maintenance companies)
Special Programs – LUNCH
- Negotiate contracts with Caterer
- Coordinate menu selections for students
- Communicate vacation days to the company in a timely fashion
- Work with Accounts Officer to ensure accurate payments and money collection
- Collect feedback and generate reports on food quality
Special Programs – BUS
- Ensure timely and accurate information is disbursed to relevant parties
- Communicate vacation days to the company in a timely fashion
- Ensure timely payments are made
- Collect feedback and generate reports on travel conditions for students
Office Management
- Equipment & Supplies
- Office supplies, stationery, office equipment
- Maintenance, and delivery of office equipment and supplies at the School
- Audit invoices for accuracy and compliance
- Filing (Paper based and electronic)
- Employee lists
- General Inventory
- Employee contracts, salary reviews, pay rates, market information
- Vendor/Service workers contracts and contact database
Administration
- Monitor email correspondence, flag necessary correspondences for attention and action, draft correspondences, initiate inquiries
- Calendar
- Create and maintain a time-bound calendar and schedule for weekly and termly actions
- Development
- Generate weekly summaries of reports for discussion at senior management meetings: Examples are: (Quality of catering services and Quality of bus services)
Contracts
- Negotiate and manage contracts with office vendors, suppliers, caterers, and maintenance companies [Seek permission before finalizing vendor compensation]
- Order and oversee food deliveries for special meetings/events
- Coordinate domestic travel arrangements for employees
- Generate contract reports for documentation and archiving
Preferred Qualifications:
- Master’s college degree
- 5 years Administrative experience in an educational institution
- Experience managing budgets and expenses
- Experience developing internal processes and filing systems
- Comfortable handling confidential information
- Superb written and verbal communication skills
- Attention to detail and problem solving skills
- Proficiency in MS Office (MS Excel and MS PowerPoint)
Location: Accra
Employment Type: Full Time
Salary Range: Attractive