EXECUTIVE SECRETARY At MALAIKAIR


Job Description/Requirements

What an exciting time to join MalaikAir! We plan to be the best airline in the history of aviation. Our shared purpose – Connecting People, by building a Bridge between Africa and The Caribbean – is about more than getting people from one place to another. It also means that as a Glo-Cal business that operates in Quadruple locations around the world with millions of customers and hundreds of employees, we have a responsibility to uplift and provide opportunities in the places where we work, live, fly and we can only do that with a truly diverse and inclusive workforce
Responsibilities:
  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements, while proactively identifying and resolving scheduling conflicts.
  • Coordinate and prepare materials for meetings, presentations, and conferences, ensuring timely distribution to relevant participants
  • Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, and providing professional and responsive support.
  • Assist in preparing and editing correspondence, reports, and other documents, ensuring accuracy, clarity, and adherence to company standards.
  • Conduct research and compile information to support decision-making processes, special projects, and initiatives assigned by the CEO Technical.
  • Foster effective communication within the technical department by disseminating information, coordinating team meetings, and maintaining up-to-date contact lists.
  • Manage and maintain confidential files, records, and databases, exercising discretion and confidentiality in handling sensitive information
  • Coordinate and organize departmental events, training sessions, and workshops, handling logistics, invitations, and necessary arrangements
  • Track and follow up on action items, deadlines, and deliverables from meetings and projects, ensuring timely completion and accountability
  • Collaborate with other executive assistants and support staff to facilitate cross-functional coordination and optimize administrative processes.

Qualifications

  • Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
  • Proven experience in an executive assistant or similar role, preferably supporting C-level executives or senior management.
  • Excellent organizational and time management skills, with the ability to prioritize tasks, handle multiple assignments, and meet deadlines.
  • Strong written and verbal communication skills, with exceptional attention to detail and accuracy.

CLICK TO APPLY

June 2024
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