Premises Management Support, Accra, At Food and Agriculture Organization of the United Nations (FAO)


Premises Management Support

Job Posting: 17/Jun/2024

Closure Date: 01/Jul/2024, 9:59:00 PM

Organizational Unit : RAF – Regional Office for Africa (Accra)

Job Type: Non-staff opportunities

Type of Requisition : PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Ghana-Accra

Duration : 11 months with possibility of renewal

Post Number : N/A

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

  •  FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  •  Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  •  Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  •  FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  •  All selected candidates will undergo rigorous reference and background checks
  •  All applications will be treated with the strictest confidentiality
  •  FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Settings

The Regional Office for Africa (RAF) is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with centres/divisions/offices at headquarters, develops, promotes and oversees FAO’s strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

The post is located in the Administrative Support Unit of RAF in Accra, Ghana.

Reporting Lines

The Premises Management Support reports to the RAF Administrative Officer and works with the Premises Management Team of the General Administration Group.

Technical Focus

The Premises Management Support performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Tasks and responsibilities

Under the functional guidance of the Head of the Premises Management Team, the incumbent will:

  •  Ensure the general upkeep and maintenance of the premises; ensure that the lighting fixtures, plumbing, grounds, etc. are properly maintained; daily inspect office premises, log and report findings for corrective works to be undertaken;
  •  Monitor maintenance and other works undertaken on the premises by service providers; undertake regular site inspections to ensure conformity to approved plan and specifications; report deviations noted;
  •  Maintain a record (log) of repairs and maintenance;
  •  Assist to move, arrange or rearrange office furniture and equipment, as required;
  •  Verify that invoices submitted for payment by service providers are for work actually delivered; ensure that specifications and amounts invoiced correspond to order made and actually received;
  •  Collect monthly bills from premises service providers (electricians, plumbers, etc.), compile and submit for payment;
  •  Draft communication related to tasks, as required, and submit to supervisor for review;
  •  Oversee and provide regular updates concerning the advancement of the Beautification Project related to the RAF and Ghana Office. Additionally, diligently monitor the execution progress of projects for both the RAF and Ghana offices, and promptly communicate any challenges or concerns requiring managerial attention.
  •  Perform any other duties required;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

  •  Secondary School Education. A university degree will be an advantage.
  •  5 years of progressively responsible work experience in administrative, accounting, inventory management.
  •  Working knowledge of English
  •  National of Ghana or resident of the country with valid work permit.

FAO Core Competencies

  •  Results Focus
  •  Teamwork eP8v5D3 BIpnb
  •  Communication
  •  Building Effective Relationships
  •  Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  •  Computer literacy, accurate attention to detail
  •  Customer-orientated with a strong sense of service, with good communication and interpersonal skills
  •  Organisational and administration skills
  •  Participative and able to work as part of a team
  •  Knowledge of local languages would be an asset
  •  High degree of discretion and ability to work under pressure
  •  Limited or Good knowledge of FAO organizational structure

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

  •  FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
  •  Incomplete applications will not be considered. If you need help or have queries, please contact: [email protected]
  •  Applications received after the closing date will not be accepted.
  •  Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  •  For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
  •  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

  •  To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
  •  Candidates are requested to attach a letter of motivation to the online profile
  •  Once your profile is completed, please apply, and submit your application
  •  Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
  •  Incomplete applications will not be considered
  •  Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
  •  Only applications received through the FAO recruitment portal will be considered
  •  Your application will be screened based on the information provided in your online profile
  •  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

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