-
- To act as a first point of contact for CEO’s correspondence and phone calls
-
- To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
-
- Plan and organise travel and accommodation when required
-
- Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief Executive are met.
-
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, taking messages and other administrative tasks as required to support the Chief Executive.
-
- To provide support for Management/BOD meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
-
- Supporting the Chief Executive to keep the Board of Directors/Management team informed about the work of the organisation and their appropriate training and induction.
-
- To facilitate meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, organizing lunch or refreshments
-
- To act as the Monitoring & Evaluation Officer in respect of all projected activities to monitor, record progress and provide feedback to necessary stakeholders.
-
- To plan and manage key organisational events such as Budget Meetings, Monthly Briefings, Vendor Meetings, Staff Durbars, and others as required.
-
- Provide reports for Senior Management as required.
- Undertake any other appropriate duties as required to support the Chief Executive to effectively fulfil their role.
Qualifications
• Minimum of HND/First Degree in Business Administration or related field • Must have experience of providing high-level administrative support in a similar role • Excellent knowledge and use of IT packages especially MS Word & Excel; able to draft routine correspondence and reports • Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely • Excellent time management skills with the ability to manage multiple priorities and deadlines • Experience of managing and planning projects, conferences and events • Ability to convey information to people clearly and simply • Strong consultative, analytical and problem solving skills • Able to work with little or no supervision • Excellent interpersonal/communication and presentation skills • Tact, diplomacy and calmness, especially when dealing with difficult situations
Application Deadline
2024-02-29
Description