Job Description/Requirements
Key Responsibilities:
- Front Office Management: Greet and welcome guests as soon as they arrive at the office, direct visitors to the appropriate person and office, answer, screen, and forward incoming phone calls, ensuring professional communication.
- Administrative Support: Perform various administrative tasks, including but not limited to, preparing reports and presentations, scheduling meetings/appointments, managing email correspondences, travel management and maintaining filing systems.
- Facilities Coordination: Oversee the maintenance of office facilities and equipment, liaising with vendors and service providers to ensure all aspects of the office environment are functioning well.
- Mail and Deliveries: Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution and dispatching.
- Supplies Inventory: Keep track of office supplies and equipment, placing orders when necessary, and ensuring the office is stocked with necessary supplies.
- Documentation Management: Assist in the preparation and organization of official documents, maintaining confidentiality and integrity of information.
- Support Staff Coordination: Coordinate with other support staff and departments to ensure efficient operation of front office activities.
- Event Coordination: Assist in the planning and execution of company events, meetings, and other special projects as required.
Qualifications:
- Bachelor’s degree in Business Admin or related field
- Proven experience as an Office Administrator, Front Office Manager, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
- Strong organizational and planning skills in a fast-paced environment.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to interact with personnel at all levels in a professional manner.
Working Conditions:
- Standard office hours apply, with the need for flexibility to accommodate early starts, late finishes, and occasional weekend work as per business needs.
Location: Accra
Employment Type: Full Time
Salary Range: Attractive
