Office Administrator (Front Office Operations) At Quao Realty


Job Description/Requirements

Key Responsibilities:

  • Front Office Management: Greet and welcome guests as soon as they arrive at the office, direct visitors to the appropriate person and office, answer, screen, and forward incoming phone calls, ensuring professional communication.
  • Administrative Support: Perform various administrative tasks, including but not limited to, preparing reports and presentations, scheduling meetings/appointments, managing email correspondences, travel management and maintaining filing systems.
  • Facilities Coordination: Oversee the maintenance of office facilities and equipment, liaising with vendors and service providers to ensure all aspects of the office environment are functioning well.
  • Mail and Deliveries: Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution and dispatching.
  • Supplies Inventory: Keep track of office supplies and equipment, placing orders when necessary, and ensuring the office is stocked with necessary supplies.
  • Documentation Management: Assist in the preparation and organization of official documents, maintaining confidentiality and integrity of information.
  • Support Staff Coordination: Coordinate with other support staff and departments to ensure efficient operation of front office activities.
  • Event Coordination: Assist in the planning and execution of company events, meetings, and other special projects as required.

Qualifications:

  • Bachelor’s degree in Business Admin or related field
  • Proven experience as an Office Administrator, Front Office Manager, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
  • Strong organizational and planning skills in a fast-paced environment.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills with the ability to interact with personnel at all levels in a professional manner.

Working Conditions:

  • Standard office hours apply, with the need for flexibility to accommodate early starts, late finishes, and occasional weekend work as per business needs.

Location: Accra

Employment Type: Full Time

Salary Range: Attractive

CLICK TO APPLY

April 2024
M T W T F S S
1234567
891011121314
15161718192021
22232425262728
2930