Finance and Operations Director, At Project HOPE


Finance and Operations Director, Finance

Location: Accra Ghana

POSITION TYPE: Full Time,

DURATION: 1 year with extension

LOCATION: Accra, Ghana

POSITION TITLE: Finance and Operations Director

DIVISION: Global Health

REPORTS TO: Chief of Party (CoP), Ghana IHP

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

BACKGROUND ON Ghana IHP:

The purpose of the USAID-funded Ghana Integrated Health Partnership (IHP) activity is to strategically contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030. Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence-based, quality MNCH, voluntary family planning, malaria, and global health security services. The project will increase access, utilization and quality of maternal and child health, family planning, malaria, and nutrition services to reduce preventable maternal, newborn and child deaths in northern Ghana.

POSITION SUMMARY:

Project HOPE seeks a Finance and Operations Director to support the USAID-funded IHP activity. The Finance and Operations Director is responsible for oversight and ensuring compliance and development of all financial and accounting systems and processes at the national and regional levels. The Finance and Operations Director is responsible for the overall administration and financial operations for the project. The Finance and Administration Director ensures that administrative departments are successfully managed and provides operations support, as required. S/he is responsible for training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices, as well as working closely with the CoP and US-based personnel to ensure compliance with all donor regulations and effective and proactive management. The Finance and Operations Director will report to the CoP and oversee several administrative and financial staff.

PRINCIPAL RESPONSIBILITIES:

Accounting and Finance Management

    •  Work on all financial reports requested by the country director, program leadership, and any other leadership parties.
    •  Work closely with the program and development team on new proposals, project budget preparation, and budget realignments, as required.
  •  Be responsible for the weekly and monthly financial reporting by internal and external deadlines, engaging with the HQ team accordingly.
  •  Oversee the internal and external audits, payroll taxes, social security contributions, and other benefits requirements in all financial operations, as required, in accordance with Ghana laws.
  •  Supervise the month and year end process as required by the HQ Global finance team.
  •  Supervise petty cash, banks receipts, and expenditure records.
  •  Ensure compliance with local laws, donor and organization regulations, and policies and procedures to mitigate any risks.
  •  Maintain the organization’s accounting system, ensuring all accounting data are updated, reconciled, scanned, and fully supported.
  •  Ensure that the day-to-day accounting operations and financial management functions in the Ghana offices are performed in accordance with internal policies and procedures.
  •  Supervise month and year end process including reviewing balance sheet accounts, developing monthly and yearly overall cost allocation reports.
  •  Provide technical support to the country program, HR, and logistics teams.
  •  Work closely with Budget Holders and the rest of the team members on budget preparations. Provide input on general, non-program costs and recommendations for budget realignments, as required.
  •  Work closely with the county office team on reviewing actual to projected budget expenditures.
  •  Collaborate closely with the Global Finance team on updating the monthly projects analysis.

Administration, HR, and Logistics

  •  Review all procurement and HR transactions to ensure adequate supporting documentation to ensure internal control over payments.
  •  Attend coordination meetings relevant to country activities.
  •  Interface with the Ghana government and relevant agencies, as required.
  •  Serve as the principal liaison with donors on matters related to the funding and reporting to ensure financial and programmatic accountability to donors.
  •  Ensure that all HR records are reviewed, scanned, and audit ready.
  •  Ensure that security protocols and policies are established and distributed to all Ghana offices.
  •  Facilitate emergency and non-emergency security expenditures.

Communication, Training, and Capacity Building

  •  Ensure all trainings of Finance and HR staff in the Ghana offices.
  •  Be responsible for frequent visits to field offices and Project HOPE subrecipients to provide trainings to Finance staff on internal policies and procedures. eQnhPnO BIpnb
  •  Build the capacity of program and logistics teams to increase their responsibilities and ensure the sustainability of projects.
  •  Establish an annual plan for the professional development Ghana offices teams.

Compliance, Ethics, and Prevention of Sexual Exploitation and Abuse

  •  Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Project HOPE and its beneficiaries.
  •  Promote and encourage a culture of compliance and ethics throughout Project HOPE.
  •  As applicable, maintain a clear understanding of Project HOPE and donor compliance and ethics standards and adhere to those standards.

Fulfill other duties and responsibilities as may be reasonably assigned by the CoP.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE

  •  Master’s degree in accounting, finance management, any other relevant qualification.
  •  Minimum of seven (7) years of managerial experience in finance and operations in an NGO, private, or donor environment.
  •  Extensive experience in financial and operational management at the management level.
  •  Extensive experience working with computerized accounting and administration systems.
  •  Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID, UN, and other donors.
  •  Knowledge of NGO financial policies and procedures is desirable.
  •  Experience in developing and managing procurement and logistical procedures and policies.
  •  Demonstrated knowledge of program sustainability, capacity building, and public-private partnerships.
  •  Knowledge of U.S. government references including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
  •  Strong writing and presentation skills.
  •  Strong negotiation, interpersonal, and organizational skills.
  •  Ability to effectively present information and respond appropriately to questions from senior managers, counterparts, and senior government staff.
  •  Knowledge of USAID rules, regulations, and policies, particularly financial reporting and compliance requirements.
  •  Fluency in English
  •  Ability to travel locally and occasionally internationally.
  •  Proficiency in relevant computer applications and databases.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

  •  While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
  •  Must be able to communicate in verbal and written form.

Work environment :

  •  Typical office environment with exposure to a minimal noise level.
  •  Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Ghana. Ghana nationals are strongly encouraged to apply.

Due to the substantial number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Note that Project HOPE will not be covering relocation expenses.

CLICK TO APPLY

July 2024
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