Job Description/Requirements
Key Responsibilities:
Duties:
- Review and maintain written and computer files, and conduct data entry
- Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
- Assist with all budget activities, including accounting
- Help implement new programs, procedures, methods, and systems
- Conduct fiscal reviews, surveys, and gather information on administrative matter
- Responsible for preparation of confidential documents and reports
- Maintain meeting minutes
- Coordinate and schedule meetings and conferences where applicable
- Coordinate operations, including purchasing, equipment, property inventory and equipment
- Maintain complete stock of all supplies where applicable
- Write and edit communications, from letters to reports and instructional documents
- Create and maintain appropriate filing systems
- Prepare communications such as memos, emails, invoices, reports and other correspondence
Competencies:
- Demonstrate excellent written and verbal communication skills.
- Critical thinking and analysis skills
- Very high level of computer literacy skills.
- Ability to work to tight deadlines.
- Independent working skills and ability to take the initiative
- Demonstrate a ‘can do’ attitude and be a team player, proactive, positive, and enthusiastic.
- Self-motivated learner, showing self-awareness skills.
- Exceptional organizational skills and the ability to multitask.
- Ability to develop comprehensive business plans and execute all aspects of the plan
- Excellent verbal and communication skills
- Proficient with Microsoft Office
Education/ Knowledge:
- Bachelor’s degree in business administration, office management, or a related field.
- Proven experience as an administrative assistant or in a similar role.
- Excellent organizational and multitasking skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and a high level of accuracy.
Experience:
- Minimum of 3 years working as an Administrative Assistant.
- Experience of working online
- Strong knowledge of the social media and e-commerce industries
- Experience in the areas of sales, marketing, partnerships, finance and technology.
- Experience in healthcare marketing or finance
Confidentiality:
- High-level discipline and regard for confidentiality and security at all times
- Understand the importance of copyright laws and be willing to work within specific guidelines
- Understands the importance of intellectual property laws, and is willing to work within specific guidelines
- Willing to sign non-discloser agreements and other legally binding documents regarding privacy
Digitalization:
- Solid and reliable internet access during working hours
- Access to all relevant IT equipment needed to undertake all the tasks detailed above
- Access to all the appropriate software and communication equipment to be able to engage with members of the team
Other Duties:
- To undertake appropriate administration tasks
- To attend relevant meetings
- Additional duties may be required as appropriate to the job role
Application Process
- Send an up-to-date CV demonstrating your competencies in the above areas to the following email address [email protected]
- Send a cover letter detailing how you meet the essential requirements described above
Location: Accra
Employment Type: Full Time
Salary Range: Attractive
Kindly Note: Please send your cover letter with all the sections completed to the following email [email protected]