We are looking for a HR Administrative Assistant.
Responsibilities :
Daily Office Operations

• Manage day-to-day office operations, including maintaining supplies, equipment, and organized workspaces
• Provide administrative support to the Managing Director, including calendar management, scheduling meetings, and preparing materials for client engagements
• Answer and direct phone calls, respond to general inquiries, and maintain professional communication with clients and candidates
• Develop and maintain organized filing systems for company documents (both physical and digital)
• Prepare documents, photocopy, scan, and organize materials for meetings and client presentations
• Coordinate meeting schedules, conference calls, and appointments

Documentation & Data Management

• Utilize Google Workspace and Microsoft Office Suite to manage schedules, documents, and databases
• Maintain accurate records and databases with careful attention to detail
• Ensure data entry accuracy through systematic verification and quality checks
• Handle confidential employee and client information with discretion and in compliance with company policies

Recruitment Support

• Post job advertisements on LinkedIn and other job platforms on behalf of clients
• Screen and organize incoming resumes and candidate applications
• Schedule interviews and coordinate between clients and candidates
• Track candidate applications and maintain recruitment databases and pipelines
• Follow up with clients on recruitment progress and updates

Client Support & Communication

• Serve as a point of contact for client inquiries related to recruitment requests
• Conduct regular follow-ups with clients regarding their recruitment needs and progress
• Maintain organized records of client accounts, recruitment mandates, and project timelines
• Assist with preparation and follow-up on client contracts and documentation

Records & Reporting

• Maintain HR dashboards using Excel and Notion to track recruitment metrics and candidate pipelines
• Update and organize employee records and HR documentation
• Support HR administrative tasks including file management and record-keeping
• Prepare daily and weekly reports on recruitment activities and office operations